You will find that the email has been changed to Plain Text but now your signature contains all the information you want. You can do more styling and layout options that work with your business branding. You may also want to put a slogan if one is appropriate for your company.Ĭreate a new email and insert the signature.Ĭlick Format Text on the ribbon and click Plain Text. Adding the Outlook HTML Signature 3 Ways Method 1 Use Microsoft Signature Templates Method 2 Use Your Own HTM File Method 3 Insert an HTML File in an Email Why Use an HTML Signature HTML signatures do offer many benefits. At the minimum, I recommend you put your name, company name, email address and website. You may also find that links etc are not where you expect them to be.Įdit the file to back the information you want. Go back to the Outlook configuration screen and press Ctrl+V to paste it into the signature configuration text box. Go back to your HTML file, highlight the HTML and press Ctrl+C to copy the code. You will find that all formatting and images have been removed. Outlook opens the window where you copy the HTML you created earlier. The txt version defines the plaint text version of that signature.ĭouble-click the file to open it in Notepad. This will open the Windows folder that contains all the files that are used by Outlook to insert signatures in your emails.įind the txt version of the signature that you wish to modify. Choose any signature you like, select all the elements in the signature and click Copy. Hold down the CTRL button and click the Signatures button. After you have downloaded the template, open it in Word. Locate the Signatures button but do NOT click on it yet. (In Outlook) Click File and then Options.Ĭlick on the Mail tab on the list of tabs on the left hand side. It probably won’t look as great as the HTML version (you can’t don any formatting in plain text) but you can at least ensure that it still contains all the information you want to put in. In this post, we show you how to create a plain text version of your signature in Outlook. The problem is that this automatically created version often does not contain essential information from the HTML version. When you create a nicely formatted HTML signature in Outlook, it creates its own plain text version of it (for those instances when you send out or reply to plain text emails). Do you have a great looking signature for your HTML emails but find that it either looks terrible or has missing information on plain text emails? Here’s what you need to do.
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